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                  INITIALIZING THE ICES SYSTEM

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  In  order to use ICES for your course, there are several things 
that you must do to  initialize  the  system.   These  steps  are
described in the following sections.


DESIGNING YOUR EXAMINATION AND QUIZ MENU

  The very first thing you must do is create a menu for the exams
and  quizes you will use for your course.  ICES enables you to do 
that quite easily.  Merely choose the  appropriate  option  under
the  'Setup' menu and then read the instructions carefully before
proceeding.   

  Note: The examination menu is very  important.   Nothing  works
without it!

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DESIGNING EXAMINATIONS AND QUIZES

  The  second  thing  you  must do in order to use ICES is design 
your examinations and quizes.  When you have done that,  and  are
satisfied   with  the  results,  you'll  never  have  to  design,
administer, or grade another quiz or examination for your course! 
ICES will simply use  the  exams  and  quizes  indefinitely!   Of
course,  you  do have complete freedom to modify or embellish any
of the quizes or exams that you create. 

  Complete instruction for designing your quizes and examinations 
is available  by  choosing  the  appropriate  options  under  the
'Setup' option of the main menu of this program.

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SETTING ICES PARAMETERS 

  Once you have designed your 'Examination Menu' you must provide
a  number  of  essential  parameters  that ICES needs in order to 
function.  You may do that by choosing option 'C' in the  'Setup'
menu of the PROFESS program.

  Complete  instructions  for entering all of the ICES parameters
are provided at the time you enter them.

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PREPARING YOUR COURSE SYLLABUS  

  A  sample course syllabus is not provided with ICES but you may 
easily prepare one for your course and store it with  ICES.   The
syllabus  must  always  be stored on the ICES DISK under the file 
name, SYLLABUS.INS.  The SYLLABUS.INS file is  an  ordinary  text
file  which  you  can  create  by  using  your  own favorite word 
processor.  However, the SYLLABUS.INS file must be a  true  ASCII
text  file.   That  is,  it  cannot  contain  special  formatting
characters of any kind. 

  There is no  restriction  on  the  number  of  lines  that  are
contained in the file.  Thus, your syllabus may be as long as you
need it. 

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  Once you have prepared your course syllabus and  stored  it  as
the  SYLLABUS.INS  file  on  the  ICES DISK, you can print it out 
using the appropriate option in the ICES Master  Menu.   You  may
want  to  print  one  or  more trial copies to be sure that it is
formatted as you wish before making it available to the students.
If you are not content with the line breaks at the end of a page, 
you can alter that by inserting blank lines,  where  appropriate,
in your text file.

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CREATE A MASTER FILE DISKETTE 

  If  you are using a dual floppy system, you must format a blank 
diskette to be used as the  master  file  for  your  course.   We
suggest  you label it as MASTER FILE.  Suppose, for example, that 
you are teaching a course during the Fall 1986 semester  that  is
called  'Introduction  to  Social  Work  Practice'  with a course 
number of SWG-3201.  We suggest you put a label  on  your  master
file diskette that might read as:

     MASTER FILE
     SWG-3201  FALL 1986
     INTRODUCTION TO SW PRACTICE

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FORMATTING STUDENT DISKETTES  

  Once  you  have  designed your examinations and quizes, you are 
ready to install ICES for student use.  In order to do that,  you
must  format a number of blank diskettes for use by the students.
We strongly urge that you format about ten percent more diskettes 
than you think you will need for the course.  It is clearly  best
to  have  too  many  rather  than  too  few.  If you have too few
diskettes it will then be very clumsy to create more and add them
to the system.

  Once  you  have  decided to format N number of diskettes, put a 
blank label on each one because ICES will later ask you to  place
some vitally important information on each diskette label.

  When  formatting  the  student  diskettes,  you  should use the 
FORMAT DRIVE: command.  That is, don't put the DOS system on  the
student diskettes.  They don't need it.

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CREATING STUDENT PASSWORDS 

  Once  you  have formatted an adequate number of blank diskettes 
for the students, you will need  to  create  a  list  of  student
passwords. In order to do that, just choose the 'Setup' option in
the  master  menu  of  this program.  The program will create the 
list of passwords for you and it will print that  list  for  your
files.  Preserve the printed list carefully as you may need it to
help a student who damages, loses or destroys a diskette. 

  It  is very important that you create at least ten percent more 
passwords than you think you will need for  the  course.   It  is
clearly  best  to have too many rather than too few.  If you have
too few passwords it will then be very clumsy to create more. 

  The  program  will create up to 200 passwords and it guarantees
that each one will be unique.

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CREATING YOUR MASTER FILE

  If you are using a dual floppy system, it is essential that you
have  prepared  your blank master file diskette before you create 
your list of student passwords.  When you generate  your  student
passwords,  ICES  will  create and initialize the master file for 
your course.  The master file must be stored on the  master  file
diskette.   If you are using a hard disk system, your master file
will be stored on the DRIVE\PATH containing your PROFESS program.

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INITIALIZING STUDENT DISKETTES  

  When you create the list of student  passwords,  that  list  is
stored  on  your  PROFESS  disk  (or  directory)  for use by this
program.  It is used to initialize the student diskettes.  

  In order to  initialize  the  student  diskettes,  choose  that
option   from  the  'Setup'  menu  and  follow  the  instructions 
carefully.  The program will then place the student passwords  on
the student diskettes.

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DISKETTE NUMBERS

  When  you prepare the blank diskettes for use by your students, 
ICES will initialize a diskette and then instruct you to place  a
Disk  Number  on  the blank diskette label.  It is essential that
you put on the label the Disk Number that ICES gives you.  

  ICES maintains all student records in relation to the  assigned
diskette  numbers, so there is no room for error in preparing and
numbering the student diskettes. 


CAUTION!!

  The single best way to create a genuine mess with  ICES  is  to
assign two or more students the same diskette number!

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DISTRIBUTE THE STUDENT DISKETTES

  You have now initialized the system for the students.  When you
distribute  the  diskettes to the students, we recommend that you 
print their name on your password list beside the number  of  the
disk  that  you give them AND print their name on the disk label.
Space is provided for student names on the printed password list. 
Thus, you can easily capture  the  password  for  a  student  who
subsequently  loses  it!  

  Of course, you will probably want to emphasize to the  students
the  importance of NOT losing their password and protecting it so
that others cannot gain access to their work.

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PREPARE THE ICES DISK 

  The ICES diskette that was shipped to you is not ready for  use
by   the   students.   Thus,  you  must  design  your  own  menu, 
examinations and quizes.  You must then make sure that  the  ones
you  created  have been copied onto your working copy of the ICES 
diskette.  You can do that by putting the PROFESS  diskette  into
Drive  A  and  the  ICES  diskette  into Drive B.  Then issue the
command,

     COPY A:*.INS B: <cr> 

  Remember, do all of your design work using the PROFESS program. 
When you have finished, copy  all  files  ending  with  the  .INS
extension onto the ICES working diskette.

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DO NOT EXPOSE THE NAME.TCH FILES

  When you prepare the ICES diskette for student use, do not copy
any  of  the  files  onto  the ICES diskette having the file name
extension of .TCH.  The students do not need them!

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DISTRIBUTE THE ICES DISK

  Although  the students now have their own data diskette for use 
in the course, they cannot use it until they have access  to  the
ICES  DISK.   Thus,  you  will need to make several copies of the 
ICES DISK and deposit those with the librarian, lab attendant  or
teaching  assistant  who  will  be  monitoring  and servicing the 
classroom, library  or  computer  lab  where  the  students  will
actually use the system. 

  When  the students wish to conduct work they can then check out 
a copy of the ICES DISK from  the  attendant.   We  suggest  that
students  be  asked  to  surrender  their  university  ID card or 
driver's license to the attendant when they check out a  copy  of
the  ICES DISK.  That will cause them to return it before leaving
the lab.

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THE SYSTEM IS NOW READY FOR USE!! 

  Once you have carried out the above procedures, the  system  is
fully  operational and ready to use.  The students can now use it 
at their need or leisure.  All they need at this  point  is  some
minor instruction.

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